Full Charge Bookkeeper



Full Charge Bookkeeper

Job Summary:

To maintain the fiscal care of the organization in the day-to-day business under the direction of the executive director, to communicate with the special projects financial position and the executive director, to provide Full Charge Bookkeeping duties.

DUTIES & RESPONSABILITIES

Record Keeping and Reporting

• QuickBooks Online knowledge and skills
• Timesheets and documentation
• Employee reimbursements and source documentation according to the rules of the funding source and/or contract
• Monthly and to-date budgets and reporting by source, class, project, etc. as requested and as scheduled according to contracts and funding source
• Work with Executive Director to develop budgets for grant applications and for the overall operations of the organization, Annual Operating Budget
• Developing, upholding and implementing tracking systems for participant payments and services
• Work with auditors regular and other as requested or needed
• Prepare payables
• Prepare deposits
• Bank, and credit card reconciliation and balance sheets
• etty cash
• Monthly to-date budgets, Statement of Functional Expense
• Payroll every two weeks
• Employer taxes for organization and for payroll
• Prepare drawdowns by running expenditure reports
• Maintain historical records
• Work with Executive Director on internal controls
• Oversee all accounts, ledgers and reports
• Assure Compliance with GANS
• Generate balance sheets
• Manage monthly and quarterly payment requests and reimbursements, and pledges
• Manage, assure, and organize source documentation for all records
• Assist executive director in managing cash flow
• Close out books annually
• Manage the production and tracking of checks and electronic payments for payables

General Duties

• Initiate daily communication with direct supervisor
• Maintain regular communication with all staff and relevant parties
• Maintain computer programs and software, and cell phone apps (Zoom, Google Suites, app- based phone) as main means of communication
• Maintain the cleanliness and welcoming atmosphere of office space

REQUIREMENTS

• Must have Quickbooks Online expertise
• Must have relevant financial education or verifiable experience in lieu of education
• Must have experience serving, engaging, and partnering with vulnerable populations, and historically marginalized people
• Must have experience in grants management and non-profit bookkeeping
• Must have a combination of work and life experience in intersectional areas which include our lesbian and gay and transgender siblings/selves, and BIPOC (Black, Indigenous, People of Color), all immigration status’, Neuro-divergent people, disabilities and socioeconomic statuses
• Debe de tener un gran compromiso a la comunidad Latin@ y estar de mente y corazón abiertos/ Must be committed to the well-being of the Latino community and work from an open mind and open heart
• Must have reliable transportation, and work approval in the USA

CHARACTER & ORGANIZATIONAL DYNAMICS

Characteristics of Success

• Dignidad – nonjudgmental, accepting and open,
• Respeto – responsibility, initiative and self-starter, abogad@ de los pobres
• Confianza – interdependence, honesty, openness, love for life
• Esperanza – enthusiasm, flexibility with focus and forward movement, healthy solid self-care practice

Placement Type: Temporary approximately 2 months with the possibility to extend

Schedule:  20 hours a week

Pay: $23.00 to $25.00 depending on experience

Location: 80910