
Accounting Clerk I/Donation Processing Clerk I
Accounting Clerk I/Donation Processing Clerk I
Colorado Springs, Colorado
01/11/2023
40586
Contract/Temp
General Purpose: To further the spiritual and religious mission of the Diocese by helping the accounting department in the following areas: general ledger, accounts payable, accounts receivable, audit, and general clerical. Input changes, additions, payments, and intentions in the ParishSOFT Family Suite.
Essential Duties and Responsibilities:
Accounts Payable
- Perform preliminary review of check requisitions and incoming statements for completeness and accuracy in Chrome River. Verify the totals and that appropriate backup information is attached including W-9 and contract agreements.
- Update recurring bills. Enter all bills in Chrome River.
- Match invoices to statements. Follow up with departments/vendors on missing documentation for check requisitions.
- Maintain files of checks, stubs, data reports, and requisitions.
- Send credit card statements to departments and enter monthly Diocesan charges.
General Ledger
- Enter data regarding adjusting journal entries to the general ledger for the diocesan, pension plans, and Catholic Foundation.
Development/Demographic Database – ParishSOFT Family Suite
- Backup/give support to Donor Services Coordinator, as needed.
- Enter intentions/donations for Diocesan Ministry Appeal and fundraising programs.
- Enter demographic updates.
Miscellaneous Responsibilities
- Assist in opening and listing of incoming mail daily.
- Open and date stamp all accounting mail and distribute as appropriate.
- Create pdf version of various monthly reports and deliver to recipients by e-mail, mail, or fax.
- File documents as needed.
- Record retention: Prepare records for on-site and long-term off-site storage. Destroy appropriate records per Diocesan policy.
- Maintain AP email and company email. Respond in timely manner.
Minimum Requirements:
Education: High School diploma, prefer Associates degree in related field.
Experience: Two years of experience in bookkeeping. Ability to work with highly detailed, confidential information required.
Knowledge, skills, and abilities:
- Knowledge and ability to work accurately with accounting software systems.
- Ability to learn the ParishSOFT Accounting System, Microsoft Office, Chrome River and Development/Demographic Database.
- Demonstrate an attitude of service and openness to interruptions.
- Knowledge of clerical and accounting principles, and the ability to identify, troubleshoot, and correct errors.
- Ability to work with detailed tasks with a high level of accuracy and under strict deadlines.
- Ability to communicate effectively with tact, diplomacy, and professionalism.
- Ability to work cooperatively with supervisors, co-workers, and others outside of the Diocese.
- Ability to follow pre-determined routine and work within established parameters.
- Ability to receive instruction, to be organized, flexible, and be able to prioritize a diverse workload.
- Ability to communicate accounting information effectively with others (who possess a wide range of accounting competencies). Develop a tolerance for those not in compliance with deadlines.
- Ability to discern when to pass inquiries on to others.
- Ability to work independently and maintain focus.
- Ability to be responsive to phone, e-mail, and walk-in inquiries.
- Dependable and conscientious.
Contract to Direct
Monday through Friday
7:30am-4:30pm
Pay=$17/hr-$19/hr