Accounting Clerk I/Donation Processing Clerk I

Job Details

Accounting Clerk I/Donation Processing Clerk I

Colorado Springs, Colorado




Job Description

General Purpose:  To further the spiritual and religious mission of the Diocese by helping the accounting department in the following areas:  general ledger, accounts payable, accounts receivable, audit, and general clerical.  Input changes, additions, payments, and intentions in the ParishSOFT Family Suite.

Essential Duties and Responsibilities:

Accounts Payable

  • Perform preliminary review of check requisitions and incoming statements for completeness and accuracy in Chrome River. Verify the totals and that appropriate backup information is attached including W-9 and contract agreements.
  • Update recurring bills. Enter all bills in Chrome River.
  • Match invoices to statements.  Follow up with departments/vendors on missing documentation for check requisitions.
  • Maintain files of checks, stubs, data reports, and requisitions. 
  • Send credit card statements to departments and enter monthly Diocesan charges.

General Ledger

  • Enter data regarding adjusting journal entries to the general ledger for the diocesan, pension plans, and Catholic Foundation.

Development/Demographic Database – ParishSOFT Family Suite

  • Backup/give support to Donor Services Coordinator, as needed.
  • Enter intentions/donations for Diocesan Ministry Appeal and fundraising programs.
  • Enter demographic updates.   

Miscellaneous Responsibilities

  • Assist in opening and listing of incoming mail daily. 
  • Open and date stamp all accounting mail and distribute as appropriate.
  • Create pdf version of various monthly reports and deliver to recipients by e-mail, mail, or fax.
  • File documents as needed.
  • Record retention: Prepare records for on-site and long-term off-site storage.  Destroy appropriate records per Diocesan policy.
  • Maintain AP email and company email. Respond in timely manner.

Minimum Requirements:

Education:  High School diploma, prefer Associates degree in related field.

Experience:  Two years of experience in bookkeeping.  Ability to work with highly detailed, confidential information required.

Knowledge, skills, and abilities:

  • Knowledge and ability to work accurately with accounting software systems.
  • Ability to learn the ParishSOFT Accounting System, Microsoft Office, Chrome River and Development/Demographic Database.
  • Demonstrate an attitude of service and openness to interruptions.
  • Knowledge of clerical and accounting principles, and the ability to identify, troubleshoot, and correct errors.
  • Ability to work with detailed tasks with a high level of accuracy and under strict deadlines.
  • Ability to communicate effectively with tact, diplomacy, and professionalism.
  • Ability to work cooperatively with supervisors, co-workers, and others outside of the Diocese.
  • Ability to follow pre-determined routine and work within established parameters.
  • Ability to receive instruction, to be organized, flexible, and be able to prioritize a diverse workload.
  • Ability to communicate accounting information effectively with others (who possess a wide range of accounting competencies).  Develop a tolerance for those not in compliance with deadlines.
  • Ability to discern when to pass inquiries on to others.
  • Ability to work independently and maintain focus.
  • Ability to be responsive to phone, e-mail, and walk-in inquiries.
  • Dependable and conscientious.

Contract to Direct

Monday through Friday