Administrative Assistant

Job Details

Administrative Assistant

Colorado Springs, Colorado




Job Description

Great opportunity to work with Colorado College.

  • Prepare new employee files as needed
  • Monitor budgets and provide monthly reports
  • Prepare reimbursements and pay invoices (in Concur) – discuss any expense irregularities with manager
  • Serve as point of contact for facilities and IT work orders
  • Coordinate scheduling for conference room
  • Assist visitors to the department and direct request for assistance to appropriate HR staff
  • Post job openings in People Admin and on an Internal Teams site
  • Respond to questions from applicants and hiring departments
  • Monitor open positions and prompt hiring managers as needed
  • Coordinate background check process
  • Provide recruitment budget guidelines to hiring manager
  • Prepare, coordinate, and track completion of new hire paperwork
  • Coordinate work eligibility process through coordinating I9s
  • Process employment verifications
  • Provide front desk coverage when needed
  • Maintain accurate and comprehensive recruitment files (in People Admin and physical files)
  • Other duties as assigned


Software used: 

  • PeopleAdmin
  • Microsoft Teams,
  • Concur


Short term: at least 1 month, perhaps longer

Schedule: Monday- Friday 8am-5pm with 1hour unpaid lunch


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