Controller


Job Details

Controller

Colorado Springs, Colorado

07/19/2021

39783

Contract/Temp

Job Description



Primary Responsibilities:

The Club Controller, reporting to the General Manager, will be responsible for

oversight of all finance, accounting, HR, and reporting activities.

The controller will supervise the accounting functions and directly assist the General Manager on all strategic matters relating to budget management, cost-benefit analysis, forecasting needs and internal control. Develop policies to control and coordinate accounting, auditing, budgets, taxes and related activities and records; develop, establish, and administer procedures and systems pertaining to financial matters. Prepare financial statements, forecasts, and analyses for all administrative and managerial functions. Maintain all accounting records; develop, analyze, and interpret statistical and accounting information. Evaluate operating results for costs, revenues, budgets, policies of operation, trends, and increased profit possibilities. Serve as liaison to finance committee. Supervise the staffing, scheduling, training, and professional development of department coworker. Works in cooperation with the General Manager regarding the Clubs' Human Resources, Insurances, Contracts and possesses a working knowledge of Information Technology as it relates to the accounting management, Microsoft Office, and general office systems.

Job Knowledge, Core Competencies and Expectations

  • Has excellent practical experience and proven competencies in:

 

  • Has a natural curiosity for accounting and business practices
  • The ability to interact effectively with the club's staff as well as serve successfully as a key participant on the Executive Management Team
  • Ability to work with a high level of confidentiality
  • Strong, enthusiastic, and passionate leader with a proven track record of providing a high-level financial service preferably in a member-owned environment, and with a personality that exemplifies exceptional service and experience
  • An intuitive style resulting in a sincere and visibly engaged presence with Members, Guests, and Coworkers
  • Strong financial acumen
  • Monitoring cash flow and preparing financial statements daily, monthly and end of year
  • Skill in working with finical audits and daily review of all business transactions
  • Performing all bookkeeping, payroll, budgets, business planning and analysis
  • Monitoring of a Simple plan, oversight of enrollment and conducts submission of funds
  • Knowledge of applicable federal and state laws and practices for a 501 ( c ) ( 7 ) non-profit
  • Knowledge and experience with HR practices, compensation, organizational planning and development, employee relations, safety, and training
  • HR processes and serves as liaison with the Club Manager as it relates to all HR matters
  • Excellent written, review and oral communications skills
  • A team builder who has a history of attracting, developing, and retaining a high performing staff
  • Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations

 

Job Tasks/Duties

Financial Operations:

  • Formulates, receives, and recommends policy proposals relating to accounting and auditing, the budget, revenue and cost control procedures, preparation and payment of payrolls, tax matters, compilation of statistics and office methods and procedures
  • Directs or prepares the monthly trial balance and resulting financial statements for the Club, including the income statement, balance sheet and statement of cash flows condition, along with required supporting schedules and other data necessary for financial reports and records
  • Manages and conducts internal auditing programs to help assure that records are accurately maintained and that established policies and practices are satisfactorily and consistently implemented
  • Prepares operating budgets and financial forecasts in coordination with the various committees, departments, and General Manager; analyzes financial information, monitors budgeted versus actual expenditures and advises management about variances and their potential causes; recommends corrective actions to help assure that budgeted goals are met
  • Works with the Club's external auditors to assure that procedures are consistent with Club policies and GAP principles/requirements
  • Prepares and verifies reports made to agencies and trade and professional organizations for which dissemination is consistent with Club policies
  • May participate in and is responsible for verifying inventory procedures for beverages, food, supplies, equipment, furnishings, and other Club assets
  • Verifies that all insurance records for Club property are properly maintained
  • Reconciles monthly ledgers including receivables, payables, bank and other asset accounts, and wage accounts
  • Informs and advises other department heads about the financial aspects of their departments
  • Prepares or supervises preparation of applicable federal, state, and local tax returns
  • Prepares accounting reports as necessary and appropriate for dissemination to the Board of Directors, Management Team, Finance Committee, and other Club Committees
  • Selects, trains, supervises, schedules, and evaluates accounting staff
  • Attends meetings as required
  • Oversees member billing and collection procedures
  • Compiles, approves, and maintains credit applications for vendors
  • Negotiates and administers employee benefits including insurance, simple plan, and workers' compensation; gathers information and assists the General Manager in making decisions about employee benefit plans
  • Maintains fixed asset ledgers and prepares depreciation schedules for monthly entries
  • Manages assigned projects as they relate to the department and Club's needs
  • Audits members' and guests' charges; reviews deposits to assure that all receipts for members' accounts have been posted
  • Audits all cash and charge expenditures
  • Safeguards all funds in bank accounts; assures that revenues are properly and correctly deposited and supervises the drawing of all checks
  • Establishes and maintains tournament accounting records and financial statements
  • Assists General Manager and Board to monitor collection of past due accounts. Advises when difficult situations may arise. Conducts all collections processes for membership debt
  • Monitors the issuing of new memberships and repurchasing processes for qualifying memberships
  • Interacts and assists the Club's external accounting firm and its auditors, as necessary

 

 

  • Monitors accounts receivable/payables and acts according to established club policies and procedures
  • Prepares a full report of the year's financial operations for presentation at the annual meeting
  • Works with the General Manager and department heads to plan and manage capital budgets
  • Manages reviews, input, and monitors changes in the automated financial management and accounting system
  • Maintains necessary procedures for confidentiality relating to Club and employee issues
  • In conjunction with the General Manager, negotiates and acquires property and casualty insurance to protect the Club's assets

Communications:

  • Maintaining, improving, and monitoring an effective and timely comprehensive financial communication plan to Executive Team, Committees and Board of Directors
  • Assist/oversee development of club financial communications, annual meeting presentations and other associated programs

Human Resources:

  • Manages the Club's personnel program; assists in the development and implementation of applicable policies and procedures; processes various labor staffing reports; coordinates software applications to generate required information
  • Assists department heads in planning professional development and training programs for employees as needed
  • Proposes employee benefits enhancements/revisions
  • Maintains OSHA-related logs and reports as required by law
  • Continually reviews and assists in updating the Employee Handbook and personnel-related policies; assists in the management of the Club's progressive discipline program; maintains Club policy manual
  • Assists the General Manager with the Club's group insurance, unemployment, and related benefits programs; communicates benefits information to staff
  • Undertakes special projects relating to benefits, job description and specification updates, performance appraisal improvements, wage and salary comparison surveys, long-range staff planning and other personnel issues.
  • Interacts with General Manager and department heads to investigate employee violations of Club policies and to recommend correction actions, if necessary
  • Oversees all work-related injury claims to ensure integrity, ongoing case management and reporting compliance
  • Maintains eligible driver report for all club vehicles
  • Follows all standards required by all applicable federal, state, and other laws and regulations, and files all compliance reports with the respective federal and state agencies

Information Technology:

  • Assists in technological future forecasting to keep up with changing needs
  • Assists the General Manager and Executive Team in implementing disaster recovery, back-up procedures, and information security and control structures for the Club
  • Assist in troubleshoot problems reported by users and identify user needs
  • Monitor networks to ensure security and availability to specific users
  • Have a working understanding of the functionality, maintenance and upgrading processes of the Club's network segments, Internet, and intranet systems, server, desktop computers, printers, routers, switches, firewalls, phones, cable TV, software, and security.

Other:

  • Performs special projects as assigned by the General Manager
  • Exceptionally strong communication and facilitation skills, both written and verbal, with the appropriate personal presence, desire, and ability to interact effectively before diverse constituencies of members, staff, vendors, and other people who are part of the success of Colorado Springs Country Club
  • Understands and effectively functions in a non-profit, volunteer, member-owned Board and Committee environment
  • Comfortable in proactively and professionally raising issues of a policy nature and offering alternatives in addition to pros and cons
  • Ultimately, an enthusiastic supporter of Board decisions and directives
  • Works exceptionally well with others understanding varied perspectives and working for the good of the Club
  • Must be able to preform all duties in a typical office environment. Including, lifting, kneeling, squatting, sitting, and standing for long periods of time
  • Must be able to comply with background checks 

Contract-to-direct

Pay: 28.84 + DOE

Schedule: Tuesday - Friday 7 AM- 5 PM and Saturday 7 AM - 4 PM


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