Accounting Assistant


Job Details

Accounting Assistant

Colorado Springs, Colorado

05/25/2021

39671

Contract/Temp

Job Description



Accounting Assistant for non-profit 

GENERAL DESCRIPTION:

This is a full-time position responsible for a wide range of financial accounting functions. This position will use discretion in developing financial reports and systems to support management decision making. This support includes partnering closely with the management team for all accounting and financial reporting needs. In addition, this position will work on general accounting functions for the affiliate including construction, retail, mortgage originating services, administrative and operations with other staff. This position requires the ability to work in all phases of accounting and to make non-routine decisions within established precedent and limited supervision.

 

CORE RESPONSIBILITIES:

Managing day-to-day transactions, provide general ledger support including data entry for accounts payable, credit card management, cash and donation receipts, accounts receivable, cash management, verifying balances, and rectifying discrepancies.  Reconcile between mortgage servicing, development, and accounting software and reports.  Provide mortgage servicing support as needed.  Design and maintain dashboards and other key performance indictor/reporting tools on a regular basis.  Update, organize, and maintain the Standard Operating Procedures (SOP’s) as necessary.

People:

  • Communicate with timeliness, clarity and positivity with people of all levels, including internal and external contacts
  • Develop and maintain a collaborative positive, functional relationship with staff, volunteers, and vendors

Accounting:

  • Maintain the accounting software, databases and chart of accounts
  • Assist with the annual budgeting process
  • Complete and file monthly/annual sales tax reports for the ReStore
  • Update the required Secretary of State (SOS) filings, Payment Card Industry Data Security Standard (PCI) compliance for the ReStore, and file the property tax exemptions/applications/filings
  • Assist with month end close including, but not limited to, handling accruals and prepayments, various reconciliations, journal entries, balance accounts payable, update the dashboard and the committee pdf packet
  • Work with all departments to create, build, compile and maintain accurate accounting data for financial or departmental reporting and analysis tools as requested

 

Accounts Payable:

  • Retrieve and distribute invoices including ACH’s for approval
  • Review coding for accuracy and enter approved invoices weekly; review vendor statements on a monthly basis and remedy account issues; and ensure vendor terms and discounts are being taken
  • Initiate weekly check runs and ACH payments, match invoices to checks, stamp checks with the lien release statement, and distribute checks to vendors
  • Process, post and reconcile all credit card transactions
  • Create and maintain vendor files, including verification all vendors have recent W9, and if a contractor, current proof of liability and workers comp listing PPHFH on file (if applicable)
  • Prepare and pull documents as required for annual audit and 990
  • Produce and distribute annual 1099s to vendors and IRS filing

Accounts Receivable:

  • Record and reconcile all receivables and payments at least on a monthly basis, including cross-verification of donors with donor accounting
  • Post and reconcile homeowner mortgage payments monthly from the mortgage servicing report (and escrow payments if applicable)
  • Create various invoice(s) as needed for different programs

Cash and Donation Management:

  • Process daily ReStore sales receipts and deposits and reconcile to the POS system and bank activity daily
  • Post remote and physical bank deposits weekly
  • Record gifts in-kind (GIK) in QuickBooks and reconcile between accounting and Development weekly
  • Verify and record automated deposits and withdrawals/ACH per banking activity
  • Reconcile the multiple bank and investment accounts
  • Calculate and prepare the quarterly tithe report and payment to HFHI

Office Support:

  • Greet visitors
  • Order and maintain office supplies
  • Responsible for the ordering, replacements, and maintenance of all the common office equipment to include fax and copy machine(s), and phone system
  • Back up for sorting and distributing all incoming mail
  • Gather quotes for various services for PPHFH

KNOWLEDGE, SKILLS, ABILITIES:

  • Experience in non-profit and cost accounting is preferred
  • QuickBooks knowledge and experience is required
  • Accurate and timely data entry
  • Ability to proactively determine priorities and meet deadlines
  • Good written and verbal communication skills
  • Detail oriented and organized
  • Ability to maintain a high level of confidentiality
  • Collaborative team player
  • Computer skills in spreadsheets, databases, dashboards, and word processing, including MS Suite
  • Self-starter and ability to work independently with minimal supervision

EDUCATION:

  • Bachelors in Business Administration with a concentration in accounting or Associates degree in bookkeeping or accounting preferred. Experience in the accounting field may be considered in place of a degree.

REQUIRED:

  • A valid driver’s license and proof of auto insurance
  • Must pass a credit and background check

PHYSICAL REQUIREMENTS NECESSARY TO PERFORM THIS JOB:

  • This position will require sitting at a desk for most of the day 
  • Throughout the day, the employee will need to be able to move around the office building to perform various tasks and access files 

WORK ENVIRONMENT AND CONDITIONS:

  • This position is non-exempt according to guidelines of the Fair Labor Standards Act and, as such, an individual in this position is eligible to receive overtime pay
  • Usual business days are Monday through Friday, holidays excepted, and usual business hours are from 8:30 A.M. to 5:00 P.M. Mountain Time Zone 
  • This position is full-time in nature.  An individual in this position will regularly work a schedule consisting of 40 hours per week
  • This position’s primary work site is in Colorado Springs, CO. The nature and responsibilities of this position are such that the position is not eligible for alternative worksite arrangements, such as working from home, telecommuting, or flexible work scheduling, such as 4-day workweek or alternate start/end times, on a consistent or recurring basis
  • Most work is indoors and performed at a desk in an area that offers little privacy
  • Ability to travel to and from meetings and appointments in locations and times when public transportation is unavailable
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

ACCOUNTABILITY:

  • The Assistant Accountant position shall be:
    • In agreement with the job description
    • In agreement with the policies and ethical guidelines 
    • Assist the Director of Finance when needed
  • Perform other projects and tasks as assigned

 

EQUAL EMPLOYMENT OPPORTUNITY:

Pikes Peak Habitat for Humanity complies with all applicable Equal Employment Opportunity laws.  Employment decisions are made without regard to race (including characteristics associated with race such as hair texture, hair type, and protective hairstyles), color, religion, sex, sexual orientation, gender identity, transgender status, national origin, disability, pregnancy, age (40 or older), genetic information (including family medical history), marital status, military status, lawful conduct outside of work, membership or non-membership in a labor organization, or status in any other group protected by federal, state or local law.

Contract-to-Direct

Schedule: 8:30 AM - 5:00 PM (Monday-Friday)

Pay: 17.00/hour + DOE


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