Accounting Clerk


Job Details

Accounting Clerk

Colorado Springs, Colorado

05/25/2021

39670

Contract/Temp

Job Description



Accounting Clerk for non-profit

GENERAL DESCRIPTION:

This is a temporary position that is responsible for providing accounting and clerical assistance to the Director of Finance.  This position will perform data entry, maintaining accounting records, filing documents.  In addition, this position will work on general accounting functions for the affiliate.

CORE RESPONSIBILITIES:

Managing day-to-day transactions, entering financial information such invoices, bills, deposits, reconciliations, and accounts payable and receivable into appropriate software and databases.  Assisting with compiling financial reports.

People:

  • Communicate with timeliness, clarity and positivity with people of all levels, including internal and external contacts
  • Develop and maintain a collaborative positive, functional relationship with staff, volunteers, and vendors

Responsibilities:

  • Retrieve and distribute invoices including ACH’s for approval
  • Review coding for accuracy and enter approved invoices weekly; review vendor statements on a monthly basis and remedy account issues; and ensure vendor terms and discounts are being taken
  • Initiate weekly check runs and ACH payments, match invoices to checks, stamp checks with the lien release statement, and distribute checks to vendors
  • Create and maintain vendor files
  • Process daily ReStore sales receipts and deposits and reconcile to the POS system and bank activity daily
  • Post remote and physical bank deposits weekly
  • Assist in maintaining the chart of accounts

KNOWLEDGE, SKILLS, ABILITIES:

  • Experience in non-profit and cost accounting is preferred
  • QuickBooks knowledge and experience is required
  • Accurate and timely data entry
  • Ability to proactively determine priorities and meet deadlines
  • Good written and verbal communication skills
  • Detail oriented and organized
  • Ability to maintain a high level of confidentiality
  • Computer skills in spreadsheets, databases, dashboards, and word processing, including MS Suite

EDUCATION:

  • Bachelors in Business Administration with a concentration in accounting or Associates degree in bookkeeping or accounting preferred. Experience in the accounting field may be considered in place of a degree.

ACCOUNTABILITY:

  • The Assistant Accountant position shall be:
    • In agreement with the job description
    • In agreement with the policies and ethical guidelines 
    • Assist the Director of Finance when needed
  • Perform other projects and tasks as assigned

PHYSICAL REQUIREMENTS NECESSARY TO PERFORM THIS JOB:

  • This position will require sitting at a desk for most of the day 
  • Throughout the day, the employee will need to be able to move around the office building to perform various tasks and access files 

WORK ENVIRONMENT AND CONDITIONS:

  • This position is non-exempt according to guidelines of the Fair Labor Standards Act and, as such, an individual in this position is eligible to receive overtime pay
  • Usual business days are Monday through Friday, holidays excepted, and usual business hours are from 8:30 A.M. to 5:00 P.M. Mountain Time Zone 
  • This position is full-time in nature.  An individual in this position will regularly work a schedule consisting of 40 hours per week
  • This position’s primary work site is in Colorado Springs, CO. The nature and responsibilities of this position are such that the position is not eligible for alternative worksite arrangements, such as working from home, telecommuting, or flexible work scheduling, such as 4-day workweek or alternate start/end times, on a consistent or recurring basis
  • Most work is indoors and performed at a desk in an area that offers little privacy
  • Ability to travel to and from meetings and appointments in locations and times when public transportation is unavailable
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

ACCOUNTABILITY:

  • The Assistant Accountant position shall be:
    • In agreement with the job description
    • In agreement with the policies and ethical guidelines 
    • Assist the Director of Finance when needed
  • Perform other projects and tasks as assigned

EQUAL EMPLOYMENT OPPORTUNITY:

Complies with all applicable Equal Employment Opportunity laws.  Employment decisions are made without regard to race (including characteristics associated with race such as hair texture, hair type, and protective hairstyles), color, religion, sex, sexual orientation, gender identity, transgender status, national origin, disability, pregnancy, age (40 or older), genetic information (including family medical history), marital status, military status, lawful conduct outside of work, membership or non-membership in a labor organization, or status in any other group protected by federal, state or local law.

 

Temporary, with the chance to become Contract-to-Direct

Pay: $15.00/hour + DOE

Schedule: 8:30 AM- 5:00 PM (Monday- Friday)


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