Accounting & HR Manager

Job Details

Accounting & HR Manager

Monument, Colorado




Job Description

Accounting & HR Manager 

Non-profit company located in Monument, Colorado.

Summary of Function: Responsible for the day-to-day entry, reconciliation, analysis and reporting of financial and HR information.  This individual works closely with the Executive Director and Treasurer, as well as being support to the rest of the staff in relation to financial status and reporting.  

Essential Job Functions

  • Perform monthly reconciliations for bank accounts, credit card statements, and gift cards
  • Responsible for data collection, analysis and reporting for his/her responsible areas
  • Oversees the accuracy of accounts payable, accounts receivable, credit card, and in-kind journal entries by the Data Specialist
  • Enter monthly, quarterly, and annual journal entries into QuickBooks to ensure accurate financial statements and financial reporting for annual audit
  • Responsible for reconciling all inventory, prepaid expenses, fixed assets, and liability accounts
  • Generate several monthly reports for a variety of staff 
  • Monitor multiple bank account balances and ensure bank accounts are not closed due to inactivity
  • Oversees and ensures all financial document filing and compliance
  • Responsible for working with and providing all necessary information to a certified accounting firm to ensure a successful and timely completion of annual audit and IRS Form 990 reporting
  • Identify financial operations and procedures that could be improved and make recommendations to implement the improvements
  • Document accounting procedures being used and aid in the development of the Financial Policies and Procedures manual
  • Review existing add-on financial tracking spreadsheets to identify areas where the information could be recorded in QuickBooks
  • Overseeing proper stock of and reconcile if needed, financial department items such as checks, deposit slips, gift cards and more
  • Updates and maintains all financial and HR folders and binders including but not limited to personnel files and timesheet binder
  • Order, cancel and otherwise manage all credit cards issued to staff
  • Responsible for maintaining and providing PTO accruals to staff on a biweekly basis
  • Ensures accuracy of employee information and payroll entry into the PEO website and QB
  • Oversee health care benefits program of the organization and ensures compliance with all regulations
  • Maintains up to date Department of Labor postings 
  • Responsible to furnish business cards to all staff members 
  • Regularly participate in community recognition – In-Kind Thank You’s and Business Plaques
  • Institute and communicate constructive policies and procedures
  • Attend appropriate trainings for professional development such as Bridges Out of Poverty, Poverty Simulations and other applicable trainings as needed

Other duties

  • Serves on internal committees, including, but not limited to, the Finance   


  • Submit monthly financials to Executive Director on a timely basis
  • Responsible for many HR/Personnel functions of the organization

Position May Include the Following

  • Performs other duties as required by the Executive Director or Treasurer
  • Occasional work at special events
  • Occasional work at night or on weekends

Essential Requirements and Responsibilities:

  • A great sense of humor!!!
  • Commitment to our mission and values of teamwork, integrity, transparency, compassion, inspiration and inclusiveness
  • Flexibility and adaptability, able to shift styles to fit the needs of a wide range of cultures, people and organizations
  • Impeccable written and oral communication skills
  • Love of continuous learning


Organizational Relationships

  • Reports to Executive Director 

Physical Demands

The work is mostly sedentary with few periods of light physical activity.  Typically, the position requires workers to sit for long periods with occasional walking; lift and carry up to 50 pounds, climb stairs, bend, reach, hold, grasp and turn objects; and use fingers to operate computer keyboard or mouse or other mechanical devices.  The works requires the ability to speak normally and to use normal or aided vision and hearing.


Pay: $16.75/hour + DOE

Schedule: Full-time (40 hours/week- schedule can be flexible)

Contract to Direct


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